How to add a participant and guardian

Best practice for adding a new participant together with guardian and emergency contact details.

For whom

Admin or front desk staff adding new people to the club.

Number of steps

3 steps

Steps

Add the core personal data, group, status, and all information needed for day-to-day club operations.

Link the participant to one or more guardians. Mark who is the emergency contact and who is allowed to pick up the child.

Make sure phone numbers and emails are correct, because notifications, documents, and payment reminders depend on them.

Most frequently read together with this material.

How to manage multiple child profiles under one guardian without duplicating data.

Kids clubs, martial arts schools, and academies working with family accounts.

How to prepare club documents and collect approvals without running a manual paper workflow.

Clubs that want a cleaner document, consent, and parent approval flow.

What the parent sees, which tasks they can handle on their own, and how to configure it in your club.

Clubs working with families, children, and guardians.