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HelpParticipants and families

Participants and families

Participant profiles, guardians, families, and keeping your club database clean.

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Where to start?

Essential instructions to get started in this category.

3 stepsGuide

How to add a participant and guardian

Best practice for adding a new participant together with guardian and emergency contact details.

Admin or front desk staff adding new people to the club.

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3 stepsGuide

How the family model works

How to manage multiple child profiles under one guardian without duplicating data.

Kids clubs, martial arts schools, and academies working with family accounts.

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All articles in this category

3 stepsGuide

How to keep your participant database clean

A practical framework for statuses, families, duplicates, and missing data.

Club operations staff responsible for data quality and smooth billing.

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Ask AI about this category and get a summary with concrete sources.

Extend this into operations and communication

Clean participant and family data works best when tied to day-to-day operations and communication with parents.

Module documentation

Selected features for participants, families, documents and the parent portal.

Operational playbooks

Content about cleaning up processes and team operations inside the club.

Discuss your club case

If you have a complex family or migration model, it is worth reviewing it together.