Klubownik Blog — tips for sports club owners
Marketing, management, automation, and system comparisons. Practical knowledge to help you grow your club and save time.
What are you looking for?
Pick a topic that interests you — we'll take you to the best resources.
Switching from another system?
Step-by-step guides for clubs moving from WodGuru, Fitssey, Excel or another tool.
How to run your club more efficiently?
Scheduling, attendance, parent communication, online registration, and everyday task automation.
Which system to choose?
Honest comparisons of features, pricing, and capabilities of Polish club management systems.
What's new in Klubownik?
New features, modules, and integrations. See how we develop the system based on club needs.
Child protection in Polish sports clubs — duties, deadlines and sources (2026)
Child protection standards, staff checks and official Polish legal sources. Implementation deadlines, reviews of standards and penalties for specific breaches are separate issues.
Martial arts ranks and exams: records, decisions and results
Separate the rank programme, attendance records, instructor decisions and exam results. A practical workflow without promises of automatic technique or federation checks.
Your club's first ten participants: an offer, recruitment and action plan
A practical plan for your first participants: an offer, trial classes, local partnerships, referrals and an advertising test. Measure enquiries, attendance and paid enrolments separately.
Participant retention: seven practices for a martial arts school
Welcoming new participants, making progress visible, discussing absences and enabling a return. Seven practices and a way to measure your own outcome without promised percentage gains.
Club finances: fees, payments, invoicing and instructor earnings
Organise charges, online payments, bank imports, invoices and instructor earnings. Understand setup conditions and the limits of Polish KSeF, fiscal devices and automation.
Moving to Klubownik from another system — import scope and first steps
What you can import from Excel or CSV, what is not transferred, and how to prepare your club and families for Klubownik.
Choosing club management software: seven questions before buying
Review cost, payments, staff workflows, family access and migration scope. Seven questions and a sample-data evaluation plan without promised outcomes.
Club membership pricing: costs, family discounts and price changes
Calculate your own membership fee, check family discounts and explain a price change clearly. Worked examples with explicit assumptions, rather than unsupported market rates.
Five ways to improve administration in a martial arts school
Review attendance, grades, family information, payments and seasonal breaks. Choose one process to improve and assess the result in your own school.
Club automation: ten workflows to configure and review
Reminders, recruitment, attendance, invoicing and documents: what configured software can support, where the club still reviews and how to assess the result.
A parent portal for your club: attendance, fees and communication
Bring classes, fees, documents and messages into one family account. What parents can handle themselves, what the club sets up and how to introduce the portal.
Klubownik: features, activity modules and setup conditions
Participants, families, schedules, payments, documents and sport modules. A current overview separating configuration, separately granted access and planned functionality.