Software for running an MMA and kickboxing club
Athlete profile with fight record and weigh-ins, medicals and licences with alerts, competition entries, passes and QR.
Your discipline module and the core features in every plan · 30 days free, no card
In short
Klubownik is software for running an MMA and kickboxing club: an athlete profile with fight record and weigh-ins, medical checks and licences with expiry dates, competition entries as CSV, passes and a QR scanner. Kickboxing has ready rank templates (WAKO and the Polish Kickboxing Federation), and for MMA you build the rank system yourself. The first 30 days are free.
What you get
Kickboxing templates and your own system
Kickboxing has ready templates: the WAKO grading programme and the 10 student grades of the Polish Kickboxing Federation. There is no ready template for MMA — build your own system with names, colours and requirements.
Fight record and weigh-ins
Athlete profile: wins, losses, draws and no contests, fight history, weight and weigh-in history.
Documents with expiry dates
Licences, medical checks and insurance with expiry dates. Parents upload a scan, the club approves it and, once reminders are enabled, the system warns before expiry.
Competition entries
A CSV file in federation formats (incl. PZK, PZJudo, PZKB, PZB, ALMMA) with a check that athletes have all their documents.
Passes and QR scanner
Passes and the coach’s QR scanner. Online card payments, plus BLIK in Poland (via Stripe), and reminders about overdue fees.
Club card as PDF
Five card designs with the athlete’s photo and details, double-sided print of up to 10 cards per A4 sheet.
How it works in your club
Sign-up or trial class
A parent or an adult athlete leaves an enquiry through the club’s form or books a trial class on the club website built in Klubownik. The enquiry lands in Recruitment, and messages before and after the trial go out automatically.
Passes and fees
Fees and passes are created automatically every period, and you add the joining fee as a one-off charge. Athletes pay by bank transfer with a ready reference or online, and the coach checks entry with the QR scanner.
Medical checks and licences
Athlete documents have expiry dates: the scan comes in through the panel, the club approves it and, once reminders are enabled, the system warns before expiry.
Competitions and weigh-ins
The generator creates the entry file using the federation’s template and checks that documents are complete. In the athlete profile you record the weigh-in and the fight result.
Frequently asked questions
Are there ready ranks for MMA or kickboxing?
For kickboxing, yes: the WAKO grading programme and the Polish Kickboxing Federation system. There is no ready template for MMA — you build the rank system yourself, with names, colours and requirements.
Can I record an athlete’s fight record?
Yes. The athlete profile has the record (wins, losses, draws, no contests), fight history, weight and weigh-in history.
Can I prepare competition entries?
Yes. A CSV file in formats including PZKB, PZB, ALMMA and MMA Polska, with a check that athletes have all their documents.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
Upload participants and guardians from XLSX/CSV. The wizard suggests mappings, detects matching people and can create missing groups; review the preview before saving. Undo within 72 hours has limits and does not restore fields filled in for existing participants. Request free help with setup and file import through the Settings Questionnaire.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
A new owner’s first club starts with a 30-day trial without a card. Additional clubs use the owner’s subscription.
No credit card required • Core features and an industry module for 30 days, up to 500 participants