Software for running a BJJ academy
Belts and promotions with history, passes, a QR scanner and online payments — instead of spreadsheets.
Your discipline module and the core features in every plan · 30 days free, no card
In short
Klubownik is software for running a BJJ academy: belts and promotions with history, passes, the coach’s QR scanner, online payments and contact with members. The IBJJF templates cover adult belts, stripes and kids’ belts, and you promote without an exam. The first 30 days are free, no card.
What you get
IBJJF belts with or without stripes
Three ready IBJJF templates: adult belts with black belt degrees, the same version with 4 stripes on the coloured belts, and kids’ belts for ages 4–15. Need something else? Add your own ranks with a name, colour and image.
Promotions without an exam
The club awards a belt to one person or several at once, with a date, and everything goes into the history. Athletes see their sessions and time since the last promotion.
Passes and QR scanner
Passes and the coach’s QR scanner. Online card payments, plus BLIK in Poland (via Stripe), and reminders about overdue fees.
Badges, XP and streaks
Once enabled in settings: points for attendance and exams, levels, badges, group rankings and training streaks.
Competition entries
A CSV file in federation formats (incl. PZK, PZJudo, PZKB, PZB, ALMMA) with a check that athletes have all their documents.
Club card as PDF
Five card designs with the athlete’s photo and details, double-sided print of up to 10 cards per A4 sheet.
How it works in your club
Sign-up or trial class
A parent leaves an enquiry through the club’s form or books a trial class on the club website built in Klubownik. The enquiry lands in Recruitment, and messages before and after the trial go out automatically.
Group and fees
The participant joins a group by age, and the membership fee or pass is created automatically every period. The parent pays by bank transfer with a ready reference or online, and the system sends reminders about arrears.
Attendance and progress
The coach takes attendance on the phone, and every session brings the athlete closer to the requirements of the next rank. Parents and athletes see the progress in the panel.
Exam and new rank
A passed exam immediately records the new rank in the history and notifies parents. You can also award a rank manually, to one person or several at once.
Frequently asked questions
Are there stripes on the belts?
Yes, as separate ranks: in the IBJJF template with stripes, the white, blue, purple and brown belts come without a stripe and with 1–4 stripes. Prefer belts only? Choose the template without stripes.
We promote without exams — will that work?
Yes. The club (the owner or an administrator) awards the belt manually, to one person or several at once, with a date. Athletes see the number of sessions and time since their last promotion.
Can I handle passes and online payments?
Yes: passes and the coach’s QR scanner, with online card payments, plus BLIK in Poland (via Stripe).
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
Upload participants and guardians from XLSX/CSV. The wizard suggests mappings, detects matching people and can create missing groups; review the preview before saving. Undo within 72 hours has limits and does not restore fields filled in for existing participants. Request free help with setup and file import through the Settings Questionnaire.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
A new owner’s first club starts with a 30-day trial without a card. Additional clubs use the owner’s subscription.
No credit card required • Core features and an industry module for 30 days, up to 500 participants