Software for running a krav maga school
Levels P1–P5, G1–G5 and E1–E5, exams with sign-ups and fees, passes for adults and child safeguarding in kids’ groups.
Your discipline module and the core features in every plan · 30 days free, no card
In short
Klubownik is software for running a krav maga school: P1–P5, G1–G5 and E1–E5 levels, exams with sign-ups and fees, instructor ranks in a separate system, passes for adults and child protection in kids’ groups. The first 30 days are free, no card.
What you get
P, G and E levels
Ready template with 15 ranks: P1–P5, G1–G5 and E1–E5, with colours. There are also belt templates: the European Krav Maga Federation for adults and children, and Krav Maga Worldwide. Set requirements (sessions, time, age) for every level.
Instructor ranks on the side
Next to the main system you can run a secondary one, e.g. instructor ranks, with its own history.
Exams with sign-ups and fees
Date, capacity and online payment. The club signs people up and, once enabled, so can parents or anyone via a link or a widget on the club website. A passed exam records the new rank in the history right away and notifies parents.
Passes and QR scanner
Passes and the coach’s QR scanner. Online card payments, plus BLIK in Poland (via Stripe), and reminders about overdue fees.
Child safeguarding
Standards, staff declarations, an incident register and a reminder to review the standards — in every plan. The documents are in Polish and do not replace checking staff in the official registers.
See how it worksClub card as PDF
Five card designs with the athlete’s photo and details, double-sided print of up to 10 cards per A4 sheet.
How it works in your club
Sign-up or trial class
A parent leaves an enquiry through the club’s form or books a trial class on the club website built in Klubownik. The enquiry lands in Recruitment, and messages before and after the trial go out automatically.
Group and fees
The participant joins a group by age, and the membership fee or pass is created automatically every period. The parent pays by bank transfer with a ready reference or online, and the system sends reminders about arrears.
Attendance and progress
The coach takes attendance on the phone, and every session brings the athlete closer to the requirements of the next rank. Parents and athletes see the progress in the panel.
Exam and new rank
A passed exam immediately records the new rank in the history and notifies parents. You can also award a rank manually, to one person or several at once.
Frequently asked questions
Are there P, G and E levels?
Yes — the krav maga template has 15 ranks: P1–P5, G1–G5 and E1–E5, with colours. You can change it freely.
Can I track instructor ranks separately?
Yes. Next to the main system you can add a secondary one, e.g. instructor ranks, with its own requirements and history.
Can people from outside the school sign up for an exam?
Yes, once public sign-ups are enabled: the exam gets a link and a widget for the school website, capacity and online payment.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
Upload participants and guardians from XLSX/CSV. The wizard suggests mappings, detects matching people and can create missing groups; review the preview before saving. Undo within 72 hours has limits and does not restore fields filled in for existing participants. Request free help with setup and file import through the Settings Questionnaire.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
A new owner’s first club starts with a 30-day trial without a card. Additional clubs use the owner’s subscription.
No credit card required • Core features and an industry module for 30 days, up to 500 participants