Software for running a karate club
Kyu/dan belts, exams with sign-ups and fees, attendance, membership fees and contact with parents — in one place and in every plan.
Your discipline module and the core features in every plan · 30 days free, no card
In short
Klubownik is software for running a karate club in the browser and on the phone. Alongside groups, schedule, attendance, fees and contact with parents, it has a martial arts module: eight rank templates (including Kyokushin, Shotokan, traditional karate and Oyama), progress towards the next belt and exams with sign-ups. The module is in every plan, and the first 30 days are free.
What you get
Kyu/dan template or your own system
Eight ready templates with belt colours: Kyokushin (seniors and juniors), Shinkyokushin (juniors), Shotokan (14 and over, and children), traditional karate, Oyama and a typical 9 kyu and 10 dan layout. Change any of them freely or build your own system — with a name, colour and image for every belt.
Progress towards the next rank
Each rank has requirements: sessions since the last rank, time in training and age. Parents and athletes see the progress and a “Ready for exam” marker, and the club — the owner or an administrator — awards the rank.
Exams with sign-ups and fees
Date, capacity and online payment. The club signs people up and, once enabled, so can parents or anyone via a link or a widget on the club website. A passed exam records the new rank in the history right away and notifies parents.
Club card as PDF
Five card designs with the athlete’s photo and details, double-sided print of up to 10 cards per A4 sheet.
Documents with expiry dates
Licences, medical checks and insurance with expiry dates. Parents upload a scan, the club approves it and, once reminders are enabled, the system warns before expiry.
Passes and QR scanner
Passes and the coach’s QR scanner. Online card payments, plus BLIK in Poland (via Stripe), and reminders about overdue fees.
How it works in your club
Sign-up or trial class
A parent leaves an enquiry through the club’s form or books a trial class on the club website built in Klubownik. The enquiry lands in Recruitment, and messages before and after the trial go out automatically.
Group and fees
The participant joins a group by age, and the membership fee or pass is created automatically every period. The parent pays by bank transfer with a ready reference or online, and the system sends reminders about arrears.
Attendance and progress
The coach takes attendance on the phone, and every session brings the athlete closer to the requirements of the next rank. Parents and athletes see the progress in the panel.
Exam and new rank
A passed exam immediately records the new rank in the history and notifies parents. You can also award a rank manually, to one person or several at once.
Frequently asked questions
Can I set my own belt colours, e.g. for kyokushin?
Yes. Kyokushin has ready templates for seniors and juniors, and you can edit any template freely or build your own system from scratch — with a name, colour and image for every belt.
Does the system award belts on its own?
No. It shows progress against the requirements (sessions, time, age), and the club — the owner or an administrator — awards the belt individually, to several people at once or through an exam. A passed exam records the new belt in the history right away.
Can people from outside the club sign up for an exam?
Yes, once public sign-ups are enabled: the exam gets a link and a widget for the club website, capacity and online payment.
How much does Klubownik cost?
Plans differ by the limit of active participants, text messages and file storage — the features are the same. Monthly prices incl. VAT: Starter PLN 49 (up to 50 participants); Standard PLN 99 (up to 150 participants); Pro PLN 179 (up to 500 participants). Paying yearly costs less, and the first 30 days are free, no card.
How do I move my data and get started?
Upload participants and guardians from XLSX/CSV. The wizard suggests mappings, detects matching people and can create missing groups; review the preview before saving. Undo within 72 hours has limits and does not restore fields filled in for existing participants. Request free help with setup and file import through the Settings Questionnaire.
Is there an app for parents?
Parents use the panel in the browser and can install it on their phone like an app. In Poland, Android users can also get the Klubownik app on Google Play. On iPhone, notifications work after adding the panel to the home screen.
Ready for professional club management?
Create your club and try Klubownik with your own club’s data. The first 30 days are free.
A new owner’s first club starts with a 30-day trial without a card. Additional clubs use the owner’s subscription.
No credit card required • Core features and an industry module for 30 days, up to 500 participants